How Do You Define Ability?

A characteristic that is indicative of competence in a field. (See also aptitude).

What Is Ability Testing?

Use of standardized tests to evaluate an individual’s performance in a specific area (i.e., cognitive, psychomotor, or physical functioning).

What Are Achievement Tests?

Standardized tests that measure knowledge and skills in academic subject areas (i.e., math, spelling, and reading).

What Are Accommodations & How Do They Affect Testing?

Describe changes in format, response, setting, timing, or scheduling that do not alter in any significant way what the test measures or the comparability of scores. Accommodations are designed to ensure that an assessment measures the intended construct, not the child’s disability. Accommodations affect three areas of testing: 1) the administration of tests, 2) how students are allowed to respond to the items, and 3) the presentation of the tests (how the items are presented to the students on the test instrument). Accommodations may include Braille forms of a test for blind students or tests in native languages for students whose primary language is other than English.

What Is Meant By “Age Equivalent”?

The chronological age in a population for which a score is the median (middle) score. If children who are 10 years and 6 months old have a median score of 17 on a test, the score 17 has an age equivalent of 10-6.

What Are Alternate Forms?

Two or more versions of a test that are considered interchangeable, in that they measure the same constructs in the same ways, are intended for the same purposes, and are administered using the same directions.

How Do You Define Aptitude?

An individual’s ability to learn or to develop proficiency in an area if provided with appropriate education or training. Aptitude tests include tests of general academic (scholastic) ability; tests of special abilities (i.e., verbal, numerical, mechanical); tests that assess “readiness” for learning; and tests that measure ability and previous learning that are used to predict future performance.

What Are Aptitude Tests?

Tests that measure an individual’s collective knowledge; often used to predict learning potential. See also ability test.

What Is Accountability?

The demand by a community (public officials, employers, and taxpayers) for school officials to prove that money invested in education has led to measurable learning. “Accountability testing” is an attempt to sample what students have learned, or how well teachers have taught, and/or the effectiveness of a school’s principal’s performance as an instructional leader. School budgets and personnel promotions, compensation, and awards may be affected. Most school districts make this kind of assessment public; it can affect policy and public perception of the effectiveness of taxpayer supported schools and be the basis for comparison among schools. Accountability is often viewed as an important factor in education reform. An assessment system connected to accountability can help identify the needs of schools so that resources can be equitably distributed. In this context, accountability assessment can include such indicators as equity, competency of teaching staff, physical infrastructure, curriculum, class size, instructional methods, existence of tracking, number of higher cost students, dropout rates, and parental involvement as well as student test scores. It has been suggested that test scores analyzed in a disaggregated format can help identify instructional problems and point to potential solutions.

What Is An Achievement Test?

A standardized test designed to efficiently measure the amount of knowledge and/or skill a person has acquired, usually as a result of classroom instruction. Such testing produces a statistical profile used as a measurement to evaluate student learning in comparison with a standard or norm.

What Is Action Research?

School and classroom-based studies initiated and conducted by teachers and other school staff. Action research involves teachers, aides, principals, and other school staff as researchers who systematically reflect on their teaching or other work and collect data that will answer their questions. It offers staff an opportunity to explore issues of interest to them in an effort to improve classroom instruction and educational effectiveness. (Source: Bennett, C.K. “Promoting teacher reflection through action research: What do teachers think?” Journal of Staff Development, 1994, 15, 34-38.)

What Is Meant By “Affective”?

Outcomes of education involving feelings more than understanding; likes, pleasures ideals, dislikes annoyances, values.

How Are Alternative Assessments Used?

Many educators prefer the description “assessment alternatives” to describe alternatives to traditional, standardized, norm- or criterion-referenced traditional paper and pencil testing. An alternative assessment might require students to answer an open-ended question, work out a solution to a problem, perform a demonstration of a skill, or in some way produce work rather than select an answer from choices on a sheet of paper. Portfolios and instructor observation of students are also alternative forms of assessment.

What Is Analytic Scoring?

A type of rubric scoring that separates the whole into categories of criteria that are examined one at a time. Student writing, for example, might be scored on the basis of grammar, organization, and clarity of ideas. Useful as a diagnostic tool. An analytic scale is useful when there are several dimensions on which the piece of work will be evaluated. (See Rubric.)

How Do You Define Anchor?

An example of student work at a specific level on a scoring rubric.

What Is An Aptitude Test?

A test intended to measure the test-taker’s innate ability to learn, given before receiving instruction.

What Are Assessments & How Are They Used?

The Latin root assidere means to sit beside. In an educational context, the process of observing learning; describing, collecting, recording, scoring, and interpreting information about a student’s or one’s own learning. At its most useful, assessment is an episode in the learning process; part of reflection and autobiographical understanding of progress. Traditionally, student assessments are used to determine placement, promotion, graduation, or retention. In the context of institutional accountability, assessments are undertaken to determine the principal’s performance, effectiveness of schools, etc. In the context of school reform, assessment is an essential tool for evaluating the effectiveness of changes in the teaching-learning process.

What Is An “Assessment For Improvement”?

An assessment that feeds directly, and often immediately, back into revising the course, program, or institution to improve student learning results.

How Do You Define Assessment Literacy?

The possession of knowledge about the basic principles of sound assessment practice, including terminology, the development and use of assessment methodologies and techniques, familiarity with standards of quality in assessment. Increasingly, familiarity with alternatives to traditional measurements of learning.

What Is An Assessment Plan?

A document that outlines the student learning outcomes and program objectives, the direct and indirect assessment methods used to demonstrate the attainment of each outcome/objective, a brief explanation of the assessment methods, an indication of which outcome(s)/objectives is/are addressed by each method, the intervals at which evidence is collected and reviewed, and the individual(s) responsible for the collection/review of evidence.

What Is An Assessment Task?

An illustrative task or performance opportunity that closely targets defined instructional aims, allowing students to demonstrate their progress and capabilities.

What Is Meant By “Authentic Assessment”?

Evaluating by asking for the behavior the learning is intended to produce. The concept of model, practice, feedback in which students know what excellent performance is and are guided to practice an entire concept rather than bits and pieces in preparation for eventual understanding. A variety of techniques can be employed in authentic assessment. The goal of authentic assessment is to gather evidence that students can use knowledge effectively and be able to critique their own efforts. Authentic tests can be viewed as “assessments of enablement,” in Robert Glaser’s words, ideally mirroring and measuring student performance in a “real-world” context. Tasks used in authentic assessment are meaningful and valuable, and are part of the learning process. Authentic assessment can take place at any point in the learning process. Authentic assessment implies that tests are central experiences in the learning process, and that assessment takes place repeatedly. Patterns of success and failure are observed as learners use knowledge and skills in slightly ambiguous situations that allow the assessor to observe the student applying knowledge and skills in new situations over time.

How Do You Define Backload(–ed,–ing)?

The amount of effort required after the data collection.

What Are Benchmarks & How Are They Measured?

Student performance standards (the level(s) of student competence in a content area.) An actual measurement of group performance against an established standard at defined points along the path toward the standard. Subsequent measurements of group performance use the benchmarks to measure progress toward achievement. Examples of student achievement that illustrate points on a performance scale, used as exemplars. (See Descriptor, Cohort.)

What Is A Benchmark Assessment?

A formative (timely) assessment based on a district curriculum and related State learner expectations.

A group or series of tests or subtests administered; the most common test batteries are achievement tests that include subtests in different areas.

What Is Meant By Capstone Courses?

This could be a senior seminar or designated assessment course. Program learning outcomes can be integrated into assignments.

What Are Case Studies?

Involves a systematic inquiry into a specific phenomenon, e.g. individual, event, program, or process. Data are collected via multiple methods often utilizing both qualitative and quantitative approaches.

What Does CBM Stand For?

"Curriculum Based Measurement."

What Is Meant By 'Ceiling'?

The highest level of performance or score that a test can reliably measure.

What Is A Classroom Assessment?

This is often designed for individual faculty who wish to improve their teaching of a specific course. Data collected can be analyzed to assess student learning outcomes for a program.

How Do You Define Cohort?

A group whose progress is followed by means of measurements at different points in time.

What Are Collective Portfolios?

Faculty assemble samples of student work from various classes and use the “collective” to assess specific program learning outcomes. Portfolios can be assessed by using scoring rubrics; expectations should be clarified before portfolios are examined.

What Is Meant By Competency - (1)?

Level at which performance is acceptable.

What Is Meant By Competency - (2)?

A group of characteristics, native or acquired, which indicate an individual's ability to acquire skills in a given area.

What Is A Competency Test?

A test intended to establish that a student has met established minimum standards of skills and knowledge and is thus eligible for promotion, graduation, certification, or other official acknowledgment of achievement.

What Is A Composite Score?

The practice of combining two or more subtest scores to create an average or composite score. For example, a reading performance score may be an average of vocabulary and reading comprehension subtest scores.

How Do You Define Confounded?

The situation in which the effect of a controlled variable is inextricably mixed with that of another, uncontrolled variable.

What Is Content Analysis?

This is a procedure that categorizes the content of written documents. The analysis begins with identifying the unit of observation, such as a word, phrase, or concept, and then creating meaningful categories to which each item can be assigned. For example, a student’s statement that “I learned that I could be comfortable with someone from another culture” could be assigned to the category of “Positive Statements about Diversity.” The number of incidents that this type of response occurred can then be quantified and compared with neutral or negative responses addressing the same category.

What Is Meant By 'Concept'?

An abstract, general notion -- a heading that characterizes a set of behaviors and beliefs.

What Is A Content Standard?

A broad statement of learning as it applies to a specific subject area or learning strand.

What Is Convergent Validity?

General agreement among ratings, gathered independently of one another, where measures should be theoretically related.

What Is A Conversion Table?

A chart used to translate test scores into different measures of performance (e.g., grade equivalents and percentile ranks).

What Is Meant By Core Curriculum?

Fundamental knowledge that all students are required to learn in school.

Guidelines or rules that are used to judge performance. Such tests usually cover relatively small units of content and are closely related to instruction. Their scores have meaning in terms of what the student knows or can do, rather than in (or in addition to) their relation to the scores made by some norm group. Frequently, the meaning is given in terms of a cutoff score, for which people who score above that point are considered to have scored adequately (“mastered” the material), while those who score below it are thought to have inadequate scores.

What Is A Course-Embedded Assessment?

Course-embedded assessment refers to techniques that can be utilized within the context of a classroom (one class period, several or over the duration of the course) to assess students' learning, as individuals and in groups. When used in conjunction with other assessment tools, course-embedded assessment can provide valuable information at specific points of a program. For example, faculty members teaching multiple sections of an introductory course might include a common pre-test to determine student knowledge, skills and dispositions in a particular field at program admission. There are literally hundreds of classroom assessment techniques, limited only by the instructor's imagination (see also embedded assessment).

What Is Meant By Criterion-Referenced?

Criterion-referenced tests determine what test-takers can do and what they know, not how they compare to others. Criterion-referenced tests report on how well students are doing relative to a predetermined performance level on a specified set of educational goals or outcomes included in the curriculum. For example, student scores on tests as indicators of student performance on standardized exams.

How Do You Define Criterion Referenced Tests?

A test in which the results can be used to determine a student's progress toward mastery of a content area. Performance is compared to an expected level of mastery in a content area rather than to other students' scores. Such tests usually include questions based on what the student was taught and are designed to measure the student's mastery of designated objectives of an instructional program. The "criterion" is the standard of performance established as the passing score for the test. Scores have meaning in terms of what the student knows or can do, rather than how the test-taker compares to a reference or norm group. Criterion referenced tests can have norms, but comparison to a norm is not the purpose of the assessment. Criterion referenced tests have also been used to provide information for program evaluation, especially to track the success or progress of schools and student populations that have been involved in change or that are at risk of inequity. In this case, the tests are not used to compare teachers, teams or buildings within a district but rather to give feedback on progress of groups and individuals.

What Is Curriculum Alignment?

The degree to which a curriculum's scope and sequence matches a testing program's evaluation measures, thus ensuring that teachers will use successful completion of the test as a goal of classroom instruction.

How Do You Define Curriculum-Embedded or Learning-Embedded Assessment?

Assessment that occurs simultaneously with learning such as projects, portfolios and "exhibitions." Occurs in the classroom setting, and, if properly designed, students should not be able to tell whether they are being taught or assessed. Tasks or tests are developed from the curriculum or instructional materials.

Why Portfolio (+) Is the Future of Digital Student Portfolios

Why Portfolio (+) Is the Future
of Digital Student Portfolios

As schools shift toward competency-based learning and long-term student records, digital portfolios have become essential. Portfolio (+) delivers secure, scalable document management that grows with students from enrollment through graduation—and beyond.

Introduction to Digital Student Portfolios

A digital student portfolio is more than storage — it’s a living record of a student’s educational journey, capturing assessments, progress, projects, and growth over time.

For districts, digital portfolios solve a major challenge: securely organizing and retrieving records across years, schools, and roles. As education moves toward competency demonstration and real-world readiness, portfolios provide the longitudinal evidence transcripts cannot.

Portfolio (+) is designed for this shift — structuring records around the student, not the classroom — while balancing compliance needs with flexibility for initiatives like Portrait of a Graduate.

The Evolution of Digital Portfolios for Schools

Digital portfolios have progressed through three stages:

First Generation:

Basic storage in shared drives — manual, inconsistent, and difficult to search.

Second Generation:

LMS-based portfolios (like Google Classroom or Canvas) tied to courses, not long-term records.

Third Generation:

Purpose-built platforms where records follow students across years and buildings, with role-based access and SIS integration.

Portfolio (+) represents this modern, student-centered approach — enabling longitudinal tracking, secure multi-stakeholder access, and compliance with FERPA and state requirements.

Core Components of a Digital Portfolio System

Secure Document Capture and Import

Portfolio (+) allows:

Individual uploads
Bulk import of multi-student documents using OCR and ID matching
Support for evolving formats

A single PDF containing hundreds of student records can be automatically sorted and filed — saving significant staff time.

Configurable Organization

Districts can create:

Custom folder hierarchies
Consistent taxonomy across schools
Fast, reliable document retrieval

Portfolio (+) adapts to your workflows so records remain organized regardless of who uploads them.

Role-Based Access Control

Secure permissions ensure:

Staff access based on role
Administrative oversight
Parent visibility via portal
Future student access

SIS integration automatically manages permissions without manual oversight.

Data Insights That Drive Portfolio Decision-Making

Beyond storage, portfolio systems provide valuable operational insight.

Portfolio (+) enables districts to:

Track document completion for compliance
Identify workflow gaps
View student progress longitudinally

When paired with assessment systems like DataMate™, documentation and performance data combine to support stronger instructional decisions.

Benefits of Modern Electronic Portfolios for Students

Students

Ownership of their learning record
Competency-aligned evidence across transitions

Parents

Secure access to reports and records
Clear visibility across years

Teachers & Staff

Reduced administrative workload
Faster document retrieval

Administrators

Improved compliance
Centralized visibility district-wide

How to Implement a Scalable Digital Portfolio System

Successful implementation starts with clear priorities:

Define Goals
Clarify whether you’re improving compliance, replacing fragmented records, or supporting competency-based learning.
Assess Current Systems
Understand where records live and identify inefficiencies.
Select the Right Platform
Look for SIS integration, bulk processing, security, and scalability.
Plan Migration
Use standardized naming and bulk upload tools.
Train Staff
Ensure consistency across buildings.
Evaluate & Improve
Monitor usage and refine processes over time.

For districts exploring integrated solutions, combining portfolio management with assessment tools and data systems creates a unified platform for student access.

Implementing a scalable digital portfolio system positions districts to manage student records more efficiently, securely, and collaboratively across departments. To explore how Portfolio (+) can help you store and access student data cross-functionally with confidence, connect with our team to start the conversation about a smarter approach to digital portfolio management.

FAQs

What challenges arise when scaling portfolios across schools?

Consistency and adoption. Configurable but standardized systems help align workflows district-wide.

What qualifies as strong portfolio evidence?

Artifacts that demonstrate growth, skill application, or competency — not just completion.

How can student reflection enhance portfolios?

Structured prompts deepen metacognition and learning value.

What if portfolio data doesn’t match performance metrics?

Check student ID alignment and data timing. Integration with systems like Portfolio (+) and DataMate™ simplifies troubleshooting.

Those interested in learning more about EdVistas’ Portfolio (+) Platform may do so by contacting Pete Cooper at 518-925-6021 or pcooper@edvistas.com.

FEATURED SOLUTIONS

MTSS Management

Student Assessment, Reporting, & Management

Principal/Teacher Observation & Evaluation

Curriculum Development & Management

Discipline, VADIR, DASA Management

Integrated Software

Academic Intervention Management (AIS, RTI)

Social Emotional Learning

Customizable District Dashboard

Customizable Online & Paper Forms

Secure Surveys & Reporting

Student & Parent Portfolio Management

Student Report Management

Health Management System

Cross-System Data Integration

Parent Pathways

Why Portfolio (+) Is the Future of Digital Student Portfolios

Why Portfolio (+) Is the Future of Digital Student Portfolios

Introduction to Digital Student Portfolios

The Evolution of Digital Portfolios for Schools

First Generation:

Second Generation:

Third Generation:

Core Components of a Digital Portfolio System

Secure Document Capture and Import

Configurable Organization

Role-Based Access Control

Data Insights That Drive Portfolio Decision-Making

Benefits of Modern Electronic Portfolios for Students

Students

Parents

Teachers & Staff

Administrators

How to Implement a Scalable Digital Portfolio System

FAQs

What challenges arise when scaling portfolios across schools?

What qualifies as strong portfolio evidence?

How can student reflection enhance portfolios?

What if portfolio data doesn’t match performance metrics?

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Why Portfolio (+) Is the Future
of Digital Student Portfolios