Data Services

Assessment Data Services for NYS School Districts

DataMate™ is the most effective and efficient way to view assessment data for making informed instructional decisions. Unique capabilities of this program include access to rich, longitudinal student records, electronic portfolios, and online testing, featuring the immediate posting of results to all reports.

Through comprehensive, powerful, and easy-to-use reports and graphs, program and student strengths and challenges are illustrated in ways that teachers, administrators, students, and parents can use to improve teaching and learning. By linking to any student information system (SIS) with our DataSync™ tool, DataMate™ is kept up-to-date with all changes in student enrollment, course/section, homeroom, and demographic information and all stakeholders may access results for their students. With the use of academic intervention tools and products, we aim to help school districts, educators, and teachers understand the needs of their students. Our team is dedicated to helping students expand their love for learning with effective student assessment programs and in-depth online practice tests.

Longitudinal analysis is available because all pre-K through 12th grade assessment data is maintained throughout a student’s academic career. Redisplaying historical data for current teachers, DataMate™ allows teachers and administrators to assess the strengths and challenges of all students on-demand. In addition to our free version of DataMate™, we also provide versions to expand the assessment management capabilities and assessment scoring of school districts.

Developed by educators, for educators, the look, feel, and flow of this management system “make sense” to staff so that the learning curve is short and the process is natural. DataMate™ also links directly to StaffTrac™, allowing for the easiest way to create SLOs and calculate scores for APPR. If you’re interested in learning more about our data driven assessment services or to schedule a demo for any of our products, we welcome you to contact us today!


EVI has been scanning assessment answer sheets and booklets since 1997. We not only use the #1 imaging software and state-of-the-art hardware, but also have developed our own proprietary imaging process. We currently provide these services for many districts and charter schools in NYS. This long-term commitment to capturing quality images for both data gathering and reference has made us a leader in the educational market. Please contact us for further information or to receive a proposal. 


Our keypunch services provide a cost-effective solution for gathering data from hard-to-scan documents. Whether from answer sheets or assessment booklets, we can easily process any test to provide you and your school with the valuable information contained within. Beyond assessments, we also create data files from any physical documents from inventory lists to disciplinary forms to anything that you currently have on paper!


Our DataMateTM student assessment data management system will house all your district-wide assessment records. We will upload any file to the system, regardless if we created it for you or not. Data records also may be merged if testing was administered online and on paper. Because of EVI’s great experience with data scrubbing, we have the ability to modify any data file to make it compliant with any system. Questions? Please call us today!


Garbage-In, Garbage-Out (GIGO) is a major worry of district data administrators everywhere. We pride ourselves on our ability to take data files provided by districts and run integrity internal problem within the file(s). This “scrubbing” process also flags records that are incomplete, corrupt, and/or contain elements that are not compliant with system requirements. We also may concatenate data elements from multiple files to create more complete records while finding inconsistencies across files and programs. This process is essential if any local data warehousing is planned.


Our DataSyncTM Wizard program may be linked to any district data system tables. If requested or required, it may also be linked to exported tabled or files. Once these links are configured, a master set of fields may then be identified and created in the data warehouse database. This local repository of all important data elements is essential to the efficient production of required reports and use f analytic tools for data mining and data-driven decision making.


The “pull” and sometimes “push” of data between applications and management systems is necessary if effieciency is to be improved and costs are to be lowered. EVI has been providing data and application integration services for many years. As your partner, we will help you to bring critical data from one or more products into files that are compatible for use by additional programs. We may setup a timed or real-time updating across products as required. We will entertain any type of project work and may act as your short or long-term partner.